Working with independent contractors can be a smart business practice. But you need to understand how to do it the right way. In the eyes of the IRS and Department of Labor (DOL), these workers must meet certain criteria that distinguish them from employees.
It’s called a TIN – and it’s an essential number when filing W-2s, 1099s and ACA forms. A TIN, or Taxpayer Identification Number, is simply an individual’s Social Security number (SSN), or the Employer Identification Number (EIN), or EIN, for a business entity.
If you file 1099 or W-2 forms, you may discover mistakes at some point. With a little awareness and action, however, you can correct the most common types of errors quickly. Let’s take a closer look at what this entails.
It’s almost here again – tax-filing “crunch time.” The time of year when accounting professionals and small business owners burn the midnight oil gathering information and completing tax forms. Stress levels can be high, but there are steps you can take to save your sanity.
Rarely does a week go by that you don’t hear on the news about a security breach. Companies such as Equifax, Facebook, Google and Target all have had significant incidents with millions of records viewed, copied, corrupted or kidnapped and held for ransom.
Ideal for businesses with large or complex filings they’d like to outsource, Concierge Services are available through our partner company, ComplyRightSB. It’s never been easier to eliminate the administrative legwork of annual tax filing, while maintaining strict IRS compliance. ComplyRightSB is a dedicated print and mail resource that provides convenience, simplicity and complete security.
New for the 2018 tax-filing season, TIN matching is a verification process to ensure accurate TIN/name combinations for payer and payee data. This is an important time- and money-saving service because incorrect TINs can result in form rejection – and potential $250 mismatch penalties from the IRS.
In December 2017, the Tax Cuts and Jobs Act (TCJA) was signed into law — bold legislation designed to overhaul the U.S. tax code for the first time in 31 years. Although many individuals and families saw the changes to their tax situations, the fact is that small businesses are affected as well.
When it comes to digital or virtual currencies (such as bitcoin), the IRS expects transactions to be reported. Virtual currency is treated as property by the IRS, so it’s taxable by law. Although less scrupulous users of virtual currencies may try to fly under the radar and hide their activities, not reporting these transactions carries considerable risks.
With news of data breaches and identity theft dominating the headlines, you may question the security of e-filing. How can you be certain the sensitive information of your independent contractors and employees – including Social Security numbers and tax IDs — doesn’t fall into the wrong hands?
For years now, you’ve handled your annual 1099 and W-2 reporting the same, old way – manually via paper forms or with software. You’re aware of e-filing, but you have your reservations. E-filing isn’t for everyone, you say. Every business owner’s perspective is different, but the reasons for resistance tend to fall under a few key areas.
In today’s increasingly digital world, it should come as no surprise that electronic tax filing is replacing old, manual processes. Businesses are no longer restricted to time-consuming and cumbersome paper or software-driven tax filing. Instead, they are turning to reputable, IRS-authorized e-file providers like efile4Biz.com to file taxes online and save valuable time and money.
Before e-filing, your options for 1099 and W-2 information reporting were printing, mailing and manually submitting forms to the IRS or SSA – or installing cumbersome tax-filing software. Then came efile4Biz – a simple, end-to-end, cloud-based service that lets you file 1099s, W-2s and other forms online through a secure website.
We live in an increasingly digital world. As we replace old, manual processes with faster, more efficient electronic options, it's not surprising that tax filing is experiencing the same shift. Businesses are no longer restricted to time-consuming and cumbersome paper filing of their taxes. Why should your business make the switch and e-file mandatory 1099 and W-2s forms?
You've probably heard of working and storing information in the cloud, but did you know you can file your 1099s, W-2s and ACA forms in the cloud, too? That's right! Rather than muddle through manual processes or restrict yourself to installed software, you can manage your annual tax filing quickly and easily in the cloud. With the 2017 tax-filing season right around the corner, now is the time to explore all the perks of cloud-based e-filing.
Independent contractor status is determined by several factors, which differ among the various government agencies and courts that enforce regulations. The rules can be complex, and they often overlap.
No longer just the focus of sci-fi thrillers or global corporations, cyber security has entered the mainstream. Today, if you conduct any sort of business online, you need to care about data security.
When you’re handling lots of detailed information with 1099 and W-2 tax forms, you’re bound to make mistakes. But correcting them is easier than ever with our all-inclusive service.
Many businesses choose to work with independent contractors. And that’s okay. It’s perfectly legal to rely on contractors for many different services. However, the IRS has strict rules around who can be a contractor and who is an employee under the law. And the penalties for getting it wrong include having to pay back taxes and significant fines.
The 1099 miscellaneous is one of the most-common tax forms. So who gets one? Typically, this form is issued to independent contractors, janitorial services, third-party accounts and any other worker paid for services who is not on the payroll.
This is an excerpt from our e-guide, "Avoiding Employee Misclassification with Independent Contractors." The complete — and FREE! — e-guide can be downloaded here.
Despite the uncertain future of the ACA, which survived the latest repeal attempt by the Trump administration in July, the IRS recently made it clear that its reporting regulations are still in effect.
Don't get too comfortable with last year's version of the Form I-9. On July 17, 2017, the U.S. Citizenship and Immigration Services (USCIS) released a new Form I-9 – the second update in less than 12 months.
To stay on top of changes, efile4biz has an in-house compliance team that monitors regulatory activity year-round.
For the first time last year, employers faced the daunting task of reporting employee healthcare coverage information under the Affordable Care Act (ACA).
File4Biz’s tax reporting forms filing platform has won national recognition for ease of use and top-notch customer support.
For many businesses, filing 1099s with the federal government is only the first step. The next part of the process is to report the income with the appropriate state. But depending on your state, what you need to do varies.
It’s still a little early to think about filing 2016 taxes. But the IRS has announced some big changes that could affect your 1099-MISC and W-2 filings.
The benefits you receive from efile4Biz are significant. For instance, we automatically notify you when your forms are accepted by government agencies. Your data is stored for use year after year so you don’t have to reenter employee and contractor information.
While the new Affordable Care Act (ACA) reporting requirements presented quite a few challenges for employers and accountants this tax season, the good news is this: The first year of compliance is nearly over, and we’ve learned a lot along the way.
The rules surrounding whether a worker is an employee or independent contractor are certainly complex. Yet when a company misclassifies an employee as an independent contractor, it doesn’t properly withhold and pay payroll taxes … a costly oversight the IRS is cracking down on.
When it comes to the safe handling and storage of sensitive tax data, businesses and tax preparers can’t be too cautious. The risk of hacking and cyber fraud is always present, requiring airtight procedures, the latest technological advances and careful screening of vendors.
With this year’s tax-filing deadlines looming large, many employers are feeling the pressure of the new reporting requirements under the Affordable Care Act (ACA). In addition to annual 1099 and W-2 filing, applicable large employers (ALEs) with 50+ employees must report healthcare coverage information to employees and the IRS through the 1095-C (and transmittal form 1094-C).
As a business owner or tax preparer, you know that e-filing your 1099s, W-2s and new 1095s with efile4Biz.com is fast and efficient. Simply enter (or import) your recipient and form data online and we handle the rest – printing and mailing copies to your recipients, filing forms directly with the IRS or SSA, and sending notifications for confirmation.
Businesses ramping up for this year’s Affordable Care Act (ACA) reporting requirements now have more time to meet the upcoming deadlines. On December 28, 2015, the IRS issued Notice 2016-4, which extended the deadlines for reporting health care coverage to employees/recipients and the IRS through forms 1095-B and 1095-C.
Beginning January 2016, new reporting rules under Code Sections 6055 and 6056 of the Affordable Care Act (ACA) require employers to file annual information returns with the IRS, as well as deliver statements to employees summarizing health plan coverage information. As part of this reporting process, employers will need to gather sensitive information about employees.
The next tax-filing season may seem a long way off, but our team is in full planning and development mode. Halfway through the year and we’re already reviewing the newest IRS tax forms, as well as refining the website to streamline your 1099 and W-2 tax filing even further. Here’s a sneak peek at a few of the updates in progress for next season.
Ironically, the very reason employers misclassify workers as independent contractors – to save money – could cost them in the end. As a business owner, you need to understand the differences between an employee and an independent contractor, or risk paying back taxes and penalties for improper classification. Find out how the IRS is cracking down on this all-too-common problem and what it takes to get it right.
We’ve all heard of personal identity theft, but did you know that small businesses are just as vulnerable? As cyber criminals get more aggressive with their tactics, you need an equally strong line of defense. Find out more about the emerging risks and what you can do to protect your business from top to bottom.
It happens. You thought you could file your annual income tax return by the deadline (March 15 for corporations and s-corporations, April 15 for partnerships, LLCs and sole proprietorships), but other matters got in the way. So you submitted IRS Form 7004 or 4868 to request an extension. What comes next?
Excel spreadsheets are unquestionably popular for basic accounting tasks, like tracking income and expenses, but are they the smartest choice for a growing, diverse business? Not anymore! Today, spreadsheets are being nudged out by accounting software – and for good reason.
As a small-business owner, you’re keenly aware that every dollar counts. That’s why it’s worth the effort to explore every tax-saving opportunity Uncle Sam offers.
Under the Affordable Care Act (ACA), employers must report the cost of employer-sponsored health care coverage on an employee’s W-2. This W-2 reporting is informational only, intended to provide useful details on the value of an employee’s health care benefits.
With news of data breaches and identity theft dominating the headlines, you may question the security of e-filing. How can you be certain the sensitive information you capture from independent contractors and employees – including Social Security numbers and tax IDs -- doesn’t fall into the wrong hands?
As a growing business, you’re always looking for ways to put your company front and center. One area you don’t want to draw more attention to, however, is your tax return. Unlike with individual tax returns, business returns are more prone to IRS scrutiny.
With your 1099 filing for 2013 already behind you, you’ve most likely shifted your attention to other business matters. Not so fast! Now is the perfect time to review the fundamentals of 1099 filing – and consider some minor tweaks to streamline the process for 2014.