Filing Resources

Welcome to the efile4biz Filing Center, your one-stop resource for the latest 1099, W-2 and ACA forms tax-filing information affecting your business or practice. Updated regularly to ensure you meet IRS requirements.

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10 Secrets to Successful Recruiting and Hiring for Your Business

10 Secrets to Successful Recruiting and Hiring for Your Business

November 12, 2019

Recruiting and hiring top employees for your small business can be challenging — especially when you’re competing against large, thriving companies who can offer more financial incentives.

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Confused with Compliance? Follow the 5 Ps for Perfect Labor Law Posting

Confused with Compliance? Follow the 5 Ps for Perfect Labor Law Posting

November 12, 2019

Struggling to keep on top of required labor law postings? Consider this catchy 5-letter prompt to remember what, when and where to post: Post the Proper Posters Prominently, and Protect Them.

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Why You Should Use TIN Matching Before Filing

Why You Should Use TIN Matching Before Filing

November 12, 2019

Want one less thing to worry about this tax-filing season? Take advantage of TIN matching to ensure accurate TIN/name combinations for payer and payee data. This is an important time- and money-saving service because incorrect TINs can result in form rejection – and potential $250 mismatch penalties from the IRS.

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5 Critical ACA Updates Every Affected Employer Should Know

5 Critical ACA Updates Every Affected Employer Should Know

October 15, 2019

Although the individual mandate no longer applies for 2019, the Affordable Care Act (ACA) requirements for employers are very much in play. Specifically, Applicable Large Employers (or ALEs) with 50 or more full-time or full-time equivalent employees must provide access to qualifying health coverage.

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Accounting-and-Tax-Considerations-for-Using-Cryptocurrency

Accounting and Tax Considerations for Using Cryptocurrency

October 15, 2019

If your business sells products or services, and you’re accepting (or considering receiving) cryptocurrency as payment, you need to be aware of some tax implications that affect how you report your earnings. The Internal Revenue Service has started cracking down on businesses and individuals who don’t accurately report their virtual currency transactions and warning investors that they may owe capital gains taxes on cryptocurrency income.

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Keep Your Team on Top of Company Policies
with an Employee Handbook

Keep Your Team on Top of Company Policies with an Employee Handbook

October 15, 2019

They say one of the best-run organizations in the world is the U.S. Army — largely due to its leadership, structured environment and strict rules. While the Army has a rule book dictating nearly everything, your business probably doesn’t need anything that drastic. A well-thought-out employee handbook should do the trick — one that clearly sets expectations.

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Engage with Clients to Ensure Accurate Data for Timely 1099 Filings

Engage with Clients to Ensure Accurate Data for Timely 1099 Filings

September 18, 2019

As an accountant or bookkeeper, you rely on the information your clients provide to prepare 1099-MISC forms. If this information isn’t complete or accurate, there may be complications or IRS penalties. Send an engagement letter to your clients so they know what to expect from your firm, including the details needed for the prompt filing of their forms.

Download Engagement Letter »


What You Need to Know About Employee Time Off

What You Need to Know About Employee Time Off

September 18, 2019

Everyone needs time off from work once in a while to take care of personal matters, relax or recover from illness. Offering paid time off to employees provides a desirable benefit that can help you attract and retain good people. But what is the best way to track and manage your employee time off policy?

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Working with Independent Contractors: IRS Rules and Regulations

September 4, 2019

Many businesses choose to work with independent contractors. And that’s okay. It’s perfectly legal to rely on contractors for many different services. However, the IRS has strict rules around who can be a contractor and who is an employee under the law. And the penalties for getting it wrong include having to pay back taxes and significant fines.

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Who gets a 1099-MISC form?

August 14, 2019

The 1099 miscellaneous is one of the most-common tax forms. So who gets one? Typically, this form is issued to independent contractors, janitorial services, third-party accounts and any other worker paid for services who is not on the payroll.

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Focus on Data Security: What to Look for in a Reputable
and Safe E-File Provider

Focus on Data Security: What to Look for in a Reputable and Safe E-File Provider

Updated October 16, 2019

As businesses conduct more activities online, the need for sophisticated data security grows. What about e-filing your 1099s and W-2s? You know the process is convenient and affordable, but how can you be sure it’s safe, too?

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Attention: New Taxpayer First Act to Reduce the Electronic Filing Threshold for Information Returns

Attention: New Taxpayer First Act to Reduce the Electronic Filing Threshold for Information Returns

August 15, 2019

On July 1, 2019, President Trump signed the Taxpayer First Act of 2019. Among the wide-sweeping changes proposed by the law, the Taxpayer First Act aims to modernize the IRS, expand and strengthen taxpayer rights and services, and reduce identity theft through enhanced cybersecurity.

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Independent Contractor vs. Employee?

Independent Contractor vs. Employee?

July 17, 2019

The rules surrounding whether a worker is an employee or independent contractor are certainly complex. Yet when a company misclassifies an employee as an independent contractor, it doesn’t properly withhold and pay payroll taxes … a costly oversight the IRS is cracking down on.

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The High Cost of Misclassifying Workers

July 10, 2019

Ironically, the very reason employers misclassify workers as independent contractors – to save money – could cost them in the end. As a business owner, you need to understand the differences between an employee and an independent contractor, or risk paying back taxes and penalties for improper classification. Find out how the IRS is cracking down on this all-too-common problem and what it takes to get it right.

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Working with Independent Contractors: 5 Small Mistakes That Can Lead to Big Problems

Working with Independent Contractors: 5 Small Mistakes That Can Lead to Big Problems

June 13, 2019

Working with independent contractors can be a smart business practice. But you need to understand how to do it the right way. In the eyes of the IRS and Department of Labor (DOL), these workers must meet certain criteria that distinguish them from employees.

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Accurate, Timely Tax Filings Are Possible with TIN Matching

Accurate, Timely Tax Filings Are Possible with TIN Matching

May 16, 2019

It’s called a TIN – and it’s an essential number when filing W-2s, 1099s and ACA forms. A TIN, or Taxpayer Identification Number, is simply an individual’s Social Security number (SSN), or the Employer Identification Number (EIN), or EIN, for a business entity.

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Made a mistake on your 1099? Understanding the Difference between Type 1 and Type 2 Corrections

Made a Mistake? How to Easily Handle Type 1 and 2 Corrections with 1099-MISC and W-2 Forms

Updated March 14, 2019

If you file 1099 or W-2 forms, you may discover mistakes at some point. With a little awareness and action, however, you can correct the most common types of errors quickly. Let’s take a closer look at what this entails.

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Planning and Preparation Tips to Help You Survive Tax Season

Planning and Preparation Tips to Help You Survive Tax Season

November 29, 2018

It’s almost here again – tax-filing “crunch time.” The time of year when accounting professionals and small business owners burn the midnight oil gathering information and completing tax forms. Stress levels can be high, but there are steps you can take to save your sanity.

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New! Introducing TIN Matching for Greater Accuracy with Your 2018 Tax Filings

Security: Top of Mind and State of the Art

Updated October 16, 2019

Rarely does a week go by that you don’t hear on the news about a security breach. Companies such as Equifax, Facebook, Google, Target and the NSA all have had significant incidents with millions of records viewed, copied, corrupted or kidnapped and held for ransom.

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New! Introducing TIN Matching for Greater Accuracy with Your 2018 Tax Filings

Need to Outsource Large or Complex Filings? Explore Our Concierge Services

October 22, 2018

Ideal for businesses with large or complex filings they’d like to outsource, Concierge Services are available through our partner company, ComplyRightSB. It’s never been easier to eliminate the administrative legwork of annual tax filing, while maintaining strict IRS compliance. ComplyRightSB is a dedicated print and mail resource that provides convenience, simplicity and complete security.

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New! Introducing TIN Matching for Greater Accuracy with Your 2018 Tax Filings

New! Introducing TIN Matching for Greater Accuracy with Your 2018 Tax Filings

October 22, 2018

New for the 2018 tax-filing season, TIN matching is a verification process to ensure accurate TIN/name combinations for payer and payee data. This is an important time- and money-saving service because incorrect TINs can result in form rejection – and potential $250 mismatch penalties from the IRS.

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Small Business Owner Tax Tips Under the New Tax Cuts and Jobs Act

Small Business Owner Tax Tips Under the New Tax Cuts and Jobs Act

September 13, 2018

In December 2017, the Tax Cuts and Jobs Act (TCJA) was signed into law — bold legislation designed to overhaul the U.S. tax code for the first time in 31 years. Although many individuals and families saw the changes to their tax situations, the fact is that small businesses are affected as well.

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Do You Know the 2018 Tax Reporting Requirements with Cryptocurrency?

Do You Know the 2018 Tax Reporting Requirements with Cryptocurrency?

September 13, 2018

When it comes to digital or virtual currencies (such as bitcoin), the IRS expects transactions to be reported. Virtual currency is treated as property by the IRS, so it’s taxable by law. Although less scrupulous users of virtual currencies may try to fly under the radar and hide their activities, not reporting these transactions carries considerable risks.

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6 Ways efile4biz Protects Your Data from Security Threats

It All Adds Up: What We Do to Protect Sensitive Customer Data

Updated October 16, 2019

With news of data breaches and identity theft dominating the headlines, you may question the security of e-filing. How can you be certain the sensitive information of your independent contractors and employees – including Social Security numbers and tax IDs — doesn’t fall into the wrong hands?

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Why There’s Nothing to Fear (and Everything to Gain) with E-filing

Why There’s Nothing to Fear (and Everything to Gain) with E-filing

Updated September 7, 2018

For years now, you’ve handled your annual 1099 and W-2 reporting the same, old way – manually via paper forms or with software. You’re aware of e-filing, but you have your reservations. E-filing isn’t for everyone, you say. Every business owner’s perspective is different, but the reasons for resistance tend to fall under a few key areas.

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Make the Leap to E-filing

Make the Leap to E-filing: The Ultimate Solution for Easier, More Efficient 1099, W-2 and ACA Filing

Updated September 6, 2018

In today’s increasingly digital world, it should come as no surprise that electronic tax filing is replacing old, manual processes. Businesses are no longer restricted to time-consuming and cumbersome paper or software-driven tax filing. Instead, they are turning to reputable, IRS-authorized e-file providers like efile4Biz.com to file taxes online and save valuable time and money.

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How E-Filing Puts More Money in Your Pocket (and Time on the Clock) Than Paper Filing

How E-Filing Puts More Money in Your Pocket (and Time on the Clock) Than Paper Filing

Updated September 4, 2018

Before e-filing, your options for 1099 and W-2 information reporting were printing, mailing and manually submitting forms to the IRS or SSA – or installing cumbersome tax-filing software. Then came efile4Biz – a simple, end-to-end, cloud-based service that lets you file 1099s, W-2s and other forms online through a secure website.

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Paper Filing vs. E-Filing: 6 Reasons Why E-Filing is the Smarter Choice

Paper Filing vs. E-Filing: 6 Reasons Why E-Filing is the Smarter Choice

Updated September 2, 2018

We live in an increasingly digital world. As we replace old, manual processes with faster, more efficient electronic options, it's not surprising that tax filing is experiencing the same shift. Businesses are no longer restricted to time-consuming and cumbersome paper filing of their taxes. Why should your business make the switch and e-file mandatory 1099 and W-2s forms?

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Discover Why Filing in the Cloud is a Breeze with efile4Biz.com

Discover Why Filing in the Cloud is a Breeze with efile4Biz.com

Updated October 16, 2019

You've probably heard of working and storing information in the cloud, but did you know you can file your 1099s, W-2s and ACA forms in the cloud, too? That's right! Rather than muddle through manual processes or restrict yourself to installed software, you can manage your annual tax filing quickly and easily in the cloud. With the 2017 tax-filing season right around the corner, now is the time to explore all the perks of cloud-based e-filing.

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Is Your Worker an Independent Contractor or an Employee?

Is Your Worker an Independent Contractor or an Employee?

June 13, 2018

Independent contractor status is determined by several factors, which differ among the various government agencies and courts that enforce regulations. The rules can be complex, and they often overlap.

Take the Quiz »


5 Critical Measures We Take to Safeguard Your Data

5 Critical Measures We Take to Safeguard Your Data

Updated October 16, 2019

No longer just the focus of sci-fi thrillers or global corporations, cyber security has entered the mainstream. Today, if you conduct any sort of business online, you need to care about data security.

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Made a mistake on your 1099? Understanding the Difference between Type 1 and Type 2 Corrections

Mistakes Happen … Fix Them in a Flash with Easy, Online Corrections

April 2, 2018

When you’re handling lots of detailed information with 1099 and W-2 tax forms, you’re bound to make mistakes. But correcting them is easier than ever with our all-inclusive service.

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Documents to Legally Establish Independent Contractor Status

What Documents Are Needed to Legally Establish Independent Contractor Status?

Oct 04, 2017

This is an excerpt from our e-guide, "Avoiding Employee Misclassification with Independent Contractors." The complete — and FREE! — e-guide can be downloaded here.

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ACA reporting and filing still required

ACA Filing Remains a Requirement for Covered Employers

Sept 14, 2017

Despite the uncertain future of the ACA, which survived the latest repeal attempt by the Trump administration in July, the IRS recently made it clear that its reporting regulations are still in effect.

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Changes to IRS Forms

New Form I-9 Just Released

July 26, 2017

Don't get too comfortable with last year's version of the Form I-9. On July 17, 2017, the U.S. Citizenship and Immigration Services (USCIS) released a new Form I-9 – the second update in less than 12 months.

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Changes to IRS Forms

Changes to IRS Forms

July 26, 2017

To stay on top of changes, efile4biz has an in-house compliance team that monitors regulatory activity year-round.

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ACA Reporting Still in PlaceType 1 and Type 2 Corrections

Uncertain About the Status of ACA Reporting This Year? 3 Misconceptions That Could Hurt You

February 24, 2017

For the first time last year, employers faced the daunting task of reporting employee healthcare coverage information under the Affordable Care Act (ACA).

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efile4Biz Wins Customer Support Awards for Easy-to-Use SoftwareUnderstanding the Difference between Type 1 and Type 2 Corrections

efile4Biz Wins Customer Support Awards for Easy-to-Use Software

February 21, 2017

File4Biz’s tax reporting forms filing platform has won national recognition for ease of use and top-notch customer support.

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3 Levels of Protection That Keep Your Data Secure from Start to Finish

Important 2016 Updates from the IRS

August 15, 2016

It’s still a little early to think about filing 2016 taxes. But the IRS has announced some big changes that could affect your 1099-MISC and W-2 filings.

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3 Levels of Protection That Keep Your Data Secure from Start to Finish

3 Levels of Protection That Keep Your Data Secure from Start to Finish

July 11, 2016

The benefits you receive from efile4Biz are significant. For instance, we automatically notify you when your forms are accepted by government agencies. Your data is stored for use year after year so you don’t have to reenter employee and contractor information.

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A Step-by-Step, Year-Long Approach for Easier ACA Reporting

A Step-by-Step, Year-Long Approach for Easier ACA Reporting

June 13, 2016

While the new Affordable Care Act (ACA) reporting requirements presented quite a few challenges for employers and accountants this tax season, the good news is this: The first year of compliance is nearly over, and we’ve learned a lot along the way.

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Fighting Cyber Fraud: 8 Ways to Keep Sensitive Tax Data Secure

Fighting Cyber Fraud: 8 Ways to Keep Sensitive Tax Data Secure

February 18, 2016

When it comes to the safe handling and storage of sensitive tax data, businesses and tax preparers can’t be too cautious. The risk of hacking and cyber fraud is always present, requiring airtight procedures, the latest technological advances and careful screening of vendors.

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Is Your ACA Reporting Service Legit? 4 Factors to Help You Decide

Is Your ACA Reporting Service Legit? 4 Factors to Help You Decide

February 10, 2016

With this year’s tax-filing deadlines looming large, many employers are feeling the pressure of the new reporting requirements under the Affordable Care Act (ACA). In addition to annual 1099 and W-2 filing, applicable large employers (ALEs) with 50+ employees must report healthcare coverage information to employees and the IRS through the 1095-C (and transmittal form 1094-C).

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Transmittal Forms 1096, W-3 and 1094-B/C Aren’t Necessary When E-Filing!

Did You Know? Transmittal Forms 1096, W-3 and 1094-B Aren’t Necessary When E-Filing!

January 29, 2016

As a business owner or tax preparer, you know that e-filing your 1099s, W-2s and new 1095s with efile4Biz.com is fast and efficient. Simply enter (or import) your recipient and form data online and we handle the rest – printing and mailing copies to your recipients, filing forms directly with the IRS or SSA, and sending notifications for confirmation.

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Affordable Care Act

Alert: IRS Extends 2016 ACA Reporting Deadlines

January 15, 2016

Businesses ramping up for this year’s Affordable Care Act (ACA) reporting requirements now have more time to meet the upcoming deadlines. On December 28, 2015, the IRS issued Notice 2016-4, which extended the deadlines for reporting health care coverage to employees/recipients and the IRS through forms 1095-B and 1095-C.

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How to Manage Potential HIPAA Privacy and Security Issues with ACA Information Reporting

October 12, 2015

Beginning January 2016, new reporting rules under Code Sections 6055 and 6056 of the Affordable Care Act (ACA) require employers to file annual information returns with the IRS, as well as deliver statements to employees summarizing health plan coverage information. As part of this reporting process, employers will need to gather sensitive information about employees.

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New Tax Season, New Features: What's Changing with efile4Biz.com

New Tax Season, New Features: What's Changing with efile4Biz.com

August 13, 2015

The next tax-filing season may seem a long way off, but our team is in full planning and development mode. Halfway through the year and we’re already reviewing the newest IRS tax forms, as well as refining the website to streamline your 1099 and W-2 tax filing even further. Here’s a sneak peek at a few of the updates in progress for next season.

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Seven Practical Ways to Prevent Business Identity Theft

Seven Practical Ways to Prevent Business Identity Theft

June 24, 2015

We’ve all heard of personal identity theft, but did you know that small businesses are just as vulnerable? As cyber criminals get more aggressive with their tactics, you need an equally strong line of defense. Find out more about the emerging risks and what you can do to protect your business from top to bottom.

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3 Important Considerations When You’ve Filed a Tax Extension

3 Important Considerations When You’ve Filed a Tax Extension

May 27. 2015

It happens. You thought you could file your annual income tax return by the deadline (March 15 for corporations and s-corporations, April 15 for partnerships, LLCs and sole proprietorships), but other matters got in the way. So you submitted IRS Form 7004 or 4868 to request an extension. What comes next?

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7 Ways Accounting Software Surpasses Spreadsheets for Ease and Efficiency

7 Ways Accounting Software Surpasses Spreadsheets for Ease and Efficiency

December 17, 2014

Excel spreadsheets are unquestionably popular for basic accounting tasks, like tracking income and expenses, but are they the smartest choice for a growing, diverse business? Not anymore! Today, spreadsheets are being nudged out by accounting software – and for good reason.

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5 Important Ways to Save on Your 2014 Business Taxes

5 Important Ways to Save on Your 2014 Business Taxes

November 22, 2014

As a small-business owner, you’re keenly aware that every dollar counts. That’s why it’s worth the effort to explore every tax-saving opportunity Uncle Sam offers.

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Understanding Your W-2 Health Care Reporting Requirements

Understanding Your W-2 Health Care Reporting Requirements

September 24, 2014

Under the Affordable Care Act (ACA), employers must report the cost of employer-sponsored health care coverage on an employee’s W-2. This W-2 reporting is informational only, intended to provide useful details on the value of an employee’s health care benefits.

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Does Your Business Qualify for a SHOP Marketplace Tax Credit Under the ACA?

Does Your Business Qualify for a SHOP Marketplace Tax Credit Under the ACA?

August 27, 2014

With news of data breaches and identity theft dominating the headlines, you may question the security of e-filing. How can you be certain the sensitive information you capture from independent contractors and employees – including Social Security numbers and tax IDs -- doesn’t fall into the wrong hands?

Read More »


5 Actions to Help Audit-Proof Your Tax Return

5 Actions to Help Audit-Proof Your Tax Return

July 16, 2014

As a growing business, you’re always looking for ways to put your company front and center. One area you don’t want to draw more attention to, however, is your tax return. Unlike with individual tax returns, business returns are more prone to IRS scrutiny.

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Independent Contractor vs. Employee?

5 Pointers to More Efficient Filing

May 17, 2014

With your 1099 filing for 2013 already behind you, you’ve most likely shifted your attention to other business matters. Not so fast! Now is the perfect time to review the fundamentals of 1099 filing – and consider some minor tweaks to streamline the process for 2014.

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