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The Basics

Who We Are
Efile4Biz.com is a website where you can easily and quickly file tax information forms with the IRS and/or SSA. We offer the most cost effective way of submitting your information return forms including 1098, 1099, W-2, 1042-S and ACA forms. You enter your data online and we e-file with the IRS and/or SSA and mail copies to recipients. Efile4Biz.com is an approved IRS E-File for Business Provider for information returns.

Our end-to-end online solution eliminates the need to print and mail printed forms, along with the general confusion associated with filing paper returns with the IRS or SSA. There's no software to download and no forms to purchase. Simply register with us and begin entering your tax form information; we’ll take care of the rest.

Even with the best software packages, you still do most of the work. Instead, upload your data and let us process, print, mail, and file for you. You can access your data from anywhere. There are no forms to buy and stock. Free up your time to promote your business and leave the technical stuff, like filing, to us.

What We Do
Just by signing up and uploading your data, we'll store your forms and recordkeeping on our secure servers. You'll be able to review and print previous year forms as well as maintain your payer and recipient records to easily populate future forms with their information. We provide the following:

  • E-filing with the IRS or SSA
  • Printing and mailing to the recipient via first-class mail (or e-delivery based on the recipient's preference)
  • Automatic transmittal of the summary 1096, W-3 and 1094-B data
  • Confirmation messages at each step of the process
  • Printable PDF copies for state/local filings or for your records

Site Security
We understand your data is your livelihood and, as such, we use the best-in-class encryption software as recommended by the IRS with third-party auditing to certify that we remain compliant with the stringent Service Organization Control (SOC) data management protocols of the American Institute of CPAs. The moment you sign up or log in to our website, your data remains secure.

For increased security, we do not store your credit card information, nor do we make it accessible on the site for future orders. Additionally, your recipient, payer and form data are only used to process your forms.

For more information, please refer to our Privacy Policy and rest assured that your data is in good hands.

Important Dates and Deadlines
You can start filing as soon as we release the current year's forms, typically in November or early December. You do not have to wait until January to file your forms, as long as the contractor or employee has completed all work for the calendar year and you have all the required information at hand. To get a head start on the process, you can create an account and set up payers and recipients any time.

1099, W-2 and ACA Filing Deadlines to IRS and SSA
Tax Forms Recipient Deadline Paper Filing Deadline E-file Deadline
1099-MISC
(Data in Box 7)

January 31, 2019

January 31, 2019

January 31, 2019
1099-MISC
(No data in Box 7)

January 31, 2019

February 28, 2019

April 1, 2019
Other 1099 Forms
January 31, 2019

February 28, 2019

April 1, 2019
W-2
January 31, 2019

January 31, 2019

January 31, 2019
ACA
March 4, 2019

February 28, 2019

April 1, 2019

pricing & payments

Pricing
We offer three filing options, based on your needs. Should you want us to print, mail, and e-file your forms, the price per form ranges from $1.25 to $17.95, depending on the number and type of forms you check out. We also offer an e-file without recipient delivery option and a print and mail option that does not include filing with the IRS or SSA. For more details, review our pricing table.

Payment Methods
We accept Visa, MasterCard, Discover and American Express.

What’s Included in the Service?

Our comprehensive service includes:
  • E-filing with the IRS or SSA
  • Printing and mailing to the recipient via first-class mail (if print and mail selected) or e-delivery based on the recipient's preference
  • Automatic transmittal of the summary 1096, W-3 and 1094-B data
  • Confirmation messages at each step of the process
  • Printable PDF copies for state/local filings or for your records

In addition, your payer and recipient data is saved year over year to make future filings even easier.

PREPARING TO E-FILE

Supported Browsers
Efile4Biz.com works best on Internet Explorer 9.0 or later, Firefox 14 and higher, and Google Chrome 21 and higher.

Username or Password Problems
To reset your password, click the Forgot Password link on the log in screen and we’ll send you an email with a link to reset your password. Your email address is used as a username; if you have forgotten that, you can contact customer support.

Filing Multiple Clients

You can set up an unlimited number of payers and recipients under a single account. When filing a form, simply select the payer and recipient from the drop-down boxes on the form. All contact information will be filled in automatically.

1096 or W-3 Forms
As part of our e-file process, we compile the summary data required on Form 1096 or W-3 and transmit it along with your forms. You don’t have to prepare anything for these two forms.

ACA 1094-B/C Forms
If filing ACA Form 1095-B, you do not need to file Form 1094-B. As part of our e-file process, we compile the summary data required on Form 1094-B and transmit it along with your 1095-B forms.

If filing ACA Form 1095-C, you MUST file form 1094-C. Efile4Biz.com does not automatically compile the summary data required on this form.

AFTER FORM SUBMISSION

When Does the IRS/SSA Receive the Forms?
We start e-filing with the IRS/SSA as soon as the IRS opens the FIRE (File Information Returns Electronically) site, which occurs in mid to late January. This is the earliest the IRS will accept forms. We will file daily (possibly multiple times per day during busy days) through April 30, 2019. After April 30, 2019, we continue to process orders weekly every Wednesday morning through 10/31/2019. If you order later in the day on Wednesday, your forms will be e-filed the following Wednesday.

We do, however, guarantee that all 1099, 1098, and W-2 forms submitted on or before 12 p.m. (noon) ET on , January 31, 2019 will be postmarked and e-filed by the January 31 deadline. ACA forms submitted on or before 12 p.m. (noon) ET on April 1, 2019 will be postmarked by the April 1 IRS deadline.

When Will the Recipients Receive Their Forms?
Recipient copies are mailed via first-class mail within 2-3 days of receiving your order. The U.S. Postal Service typically delivers first-class mail within 5-7 days. Although most recipient copies should be delivered within 5-7 days of the order date, we cannot guarantee postal delivery times. In the meantime, you can print your completed forms any time by logging in and clicking on the “Filed Forms” tab.

We do, however, guarantee that all 1099, 1098, and W-2 forms submitted on or before 12 p.m. (noon) ET on January 31, 2019 will be postmarked and e-filed by the January 31 IRS deadline. ACA forms submitted on or before 12 p.m. (noon) ET on April 1, 2019 will be postmarked by the April 1, IRS deadline.

Do I Need to Provide Forms to the Recipients?

Our all-inclusive service includes printing and delivery via first-class mail. We also offer e-delivery, which lets recipients access their forms instantly online instead of waiting for mailed copies. Simply provide the recipient's email address and we will notify the recipient of this option. However, if you select e-file only, you will need to send copies to the recipients.

Getting Copies of the Forms
Once your forms are submitted with payment, you can print or save your copies in PDF format. Simply log in to efile4Biz.com, click on "Filing Center" in the top navigation bar and select "Filed Forms." Use the filters to indicate the form type and then click "Apply." Once your recipient information appears on screen, select the appropriate recipients and click the "Copy" button for the particular form you want to print.

edits & corrections

Edits
Once you submit your file, you can edit 1099s and W-2s prior to the forms being submitted to the IRS and/or SSA. If you discover an error before we have e-filed the form with the IRS and/or SSA, you can edit the form for a nominal fee of $1.95. Just pull up the form, make the change and resubmit it. Note: ACA forms (1094-C, 1095-B and 1095-C) cannot be edited once submitted.

Correction Types We Support
If you discover the error after we have e-filed the form with the IRS, you can file a 1099 Correction if the form was a 1099-MISC, 1099-INT, 1099-DIV, 1099-S or 1098, and the error was a "Type 1" (dollar amount) error. If we have e-filed the form with the SSA, you can also correct W-2 dollar amount errors with the W-2C form on our site. You do not need to have e-filed on our site in order to use our site to make corrections to 1099 and W-2 forms.

For ACA forms you can file a correction for Type 1 and Type 2 errors. To correct ACA errors, your original file must have been originally filed on the site.

Corrections After Mailing
You cannot change any information entered into a form once you have checked out and paid for our service until after the IRS has accepted the form. Once the IRS/SSA has accepted the form, you can make Type 1 (dollar amount) corrections for 1099 and W-2 forms. For ACA forms, you can make any needed correction but you must have filed the original with us.

If you submit a correction, remember to select e-file and delivery if you want a corrected copy mailed to the recipient.

STATE FILING

Combined Federal/State Filing Program
The combined Federal/State Filing Program (CF/SF) simplifies 1099 information returns. Through this program, the IRS electronically forwards information returns to participating states. In many cases, there may be nothing else you need to do but the CF/SF program may not completely meet the requirements of the state. Please verify the requirements directly with the Department of Revenue for the state in question.  

Direct-to-State Filing Supported States
Direct-to-State filing allows customers to file their 1099-MISC and W-2 forms with individual states. We currently support Direct-to-State filings for the following forms in certain states:

  • 1099-MISC: Delaware, North Carolina, Oregon, Rhode Island, Vermont, Virginia, and Wisconsin
  • W-2: Delaware, Georgia, Illinois and Michigan

Direct-to-State Pricing Info
We offer this service as an add-on charge of $1.00 per form, regardless of the number of states being filed in one form. Example: if you file a W-2 that has 3 states populated, your Direct-to-State add-on charge for that form is $1.00. If you file only 1 state on that form, your charge is still $1.00 in addition to the filing fee per form.

City and Local Filing
We automatically file form types 1099-DIV, 1099-INT, 1099-MISC and 1099-R in the IRS' Combined Federal/State Filing Program, which makes the form data available to the states that participate in the program. We do not e-file or mail city or local copies for you. To comply with non-participating states, or city and local requirements, you may need to print a copy of your forms and mail them to these agencies.

Not all states participate in this program, including tax-free states such as Nevada, Florida, Washington and Wyoming. Some states that participate in the CF/SF still require forms to be sent directly to the state. If you have questions regarding state filings, we suggest that you talk with your accountant or attorney for clarification.

Direct-to-State Corrections

We do not support corrections for state data, only Federal corrections.

However, if you haven't checked out with your forms yet, you can still go back and edit your state data. Once you have checked out those forms, you can only edit state data if we haven't filed your forms with the state yet. Please refer to the 'Filed on' date on your Filed Forms page.

Direct-to-State Reconciliation Forms
Reconciliation forms are not available on our site.

Some states require additional forms to be filed, such as the Form W-R with the State of Oregon. Some states that participate in the CF/SF still require forms to be sent directly to the state. To remain in compliance with your state's regulations, those types of forms need to be filed separately.

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Free to try. You only pay when you're ready to file.