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It All Adds Up: What We Do to Protect Sensitive Customer Data

It All Adds Up: What We Do to Protect Sensitive Customer Data

With news of data breaches and identity theft dominating the headlines, you may question the security of e-filing. How can you be certain the sensitive information you capture from independent contractors and employees – including Social Security numbers and tax IDs — doesn’t fall into the wrong hands?

The attitude “better safe than sorry” is always appropriate, but you can be confident you’re making the right choice with online processing of 1099s, W-2s and ACA forms. Not only is the IRS stepping up its efforts to fight identity theft, but reputable e-file sites are employing the latest, most sophisticated security measures. The result is a level of data protection that would thwart even the most advanced cyber criminals.

Here’s six reasons why you can trust an e-file provider such as eFile4Biz:

  1. End-to-end data encryption
    We encrypt your data as soon as you enter it on our site, and it stays encrypted throughout the entire print, mail and e-file process.
  2. State-of-the-art data encryption technology
    We use the strongest encryption program available, recommended by the federal government.
  3. E-delivery option
    Just provide your recipients' email addresses and we will automatically offer them the option of viewing their forms online via a secure link. They can then print their forms in the privacy of their homes or offices.
  4. High-security print and mail facility
    For any forms that need to be mailed, your encrypted form data is automatically transmitted directly to our print-and-mail facility, which is one of only a few printers in the country authorized by the IRS to print tax forms.
  5. SOC certification
    We are certified by the American Institute of Certified Public Accountants (AICPA) as compliant with its Service Organization Control (SOC) standards. This means our business processes and encryption technologies have been audited by independent experts to ensure best practices for the specific purpose of protecting sensitive customer data.
  6. HIPAA Compliant
    As an added security measure, our print-and-mail facility complies with the latest HIPAA security requirements regarding protected health information (PHI) with the ACA healthcare forms.

Here's a surprising fact:

Many e-file websites are mom-and-pop businesses storing sensitive form data, such as Social Security numbers and tax IDs, in homegrown databases, and printing and mailing forms out of their garages. Data security isn't exactly a top concern. At eFile4Biz, on the other hand, we take every possible precaution to protect your data. As an industry leader and pioneer, we’ve made online processing of 1099s, W-2s and ACA forms more convenient, economical and secure than paper forms and installed software.

Facts about E-File
Security &
Safety Concerns

The IRS is stepping up its efforts to fight identity theft. Here are the facts and figures, along with steps you can take to keep recipients’ personal data safe.

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