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Filing Resources » Countdown to Compliance

Countdown to Compliance

Key Deadlines for 1099 and W-2 Filing

Key Filing Dates & Reminders

Download a calendar with key IRS reminders.

1099 Corrections

Need to make a correction?No problem! Here's what you must do.

W-2 Reporting

Review important requirements for employee filing.

General Reminders

What You Need to Know About Deadlines for 1099 and W-2 Filing

As a business owner, you want to stay one step ahead of the annual tax season, which includes the mandatory filing of 1099s for independent contractors and W-2s for employees.

What re the dates that matter most – and what can you do to streamline the entire wage-reporting process?

Here’s a countdown to keep you on track:

Throughout the year

Handle the 1099 legwork in advance.

Avoid the first-of-the-year rush with 1099 prep work. Instead, have every independent contractor, freelancer, consultant and sole proprietor fill out a Form W-9, Request for Taxpayer Identification Number and Certification, as he/she provides services. The W-9 captures the recipient’s legal name, address and Taxpayer Identification Number (TIN), which are necessary to complete the 1099.

By November of applicable tax year

Get a head start — new 1099 forms and early e-filing are available. Rather than wait until January, begin filing your forms now. As long as an independent contractor has completed all work for the calendar year and you have all the required information, you can get started.

By January 31*

Distribute 1099s and W-2s to all covered recipients.
*If this date falls on a weekend or federal holiday, the deadline is extended to the next business day – so February 1, 2016.

  • Still paper filing? The deadline for distributing 1099s and W-2s is the same – January 31 (or February 1, 2016).
  • The deadline for furnishing recipient statements for 1099-B, 1099-S and 1099-MISC (only if amounts are reported in box 8, “substitute payments in lieu of dividends or interest,” or box 14, “gross proceeds paid to an attorney”) is February 16, 2016.

By March 31*

File 1099s with the IRS and W-2s with the SSA.
*If this date falls on a weekend or federal holiday, the deadline is extended to the next business day.

Still paper filing? The IRS and SSA-filing deadline is much sooner – February 29.

Through end of March

Correct data mistakes on your forms.
Because forms are electronically submitted to the IRS/SSA by the end of March, you have until that time to correct any errors in the information you’ve entered.

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